Information for Parents

Students are supervised by a dedicated team of experienced school chaperones (often teachers from Guelph schools) and professional tour directors/local guides provided by our travel partner, EF Tours. Ratios are maintained to ensure adequate supervision during all activities, travel, and at accommodations. Specific ratios vary by trip and age group but always prioritize student safety.

Guelph Youth Travel establishes a primary contact person for emergencies. Depending on the destination and itinerary, group leaders may provide periodic updates via a group messaging app or email. Students will typically have opportunities to contact parents during designated free times, respecting local time differences and scheduled activities. Wi-Fi availability varies by location.

Chaperones are trained to handle common medical situations and have access to first-aid supplies. For more serious issues, we utilize local medical facilities. It is mandatory for all participants to have adequate travel medical insurance. We collect detailed medical information prior to the trip to be aware of any pre-existing conditions or allergies. Our partner, EF Tours, also has global support networks.

We collect information about dietary restrictions and allergies during the registration process and work with our travel partner and local vendors to accommodate these needs to the best of our ability. While we strive to meet all requirements, options may be limited in certain international destinations. Please discuss specific concerns with Guelph Youth Travel well in advance.

Guelph Youth Travel conducts several pre-trip meetings for students and parents. These meetings cover important topics such as the itinerary, packing lists, cultural etiquette, safety guidelines, communication protocols, and expectations for behavior. These sessions are crucial for ensuring everyone is well-prepared and comfortable.